Active vs. Inactive Assets – Scaler

Assets in Scaler can be marked as either Active or Inactive, depending on whether they should be included in analytics, calculations, and billing.

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Use this setting to control which assets appear in the Analytics Portal, are included in platform calculations (e.g., data coverage, intensity metrics), and count toward monthly billing.

What does “Active” mean?

An Active in analytics = TRUE asset is one that is enabled for data processing and analysis in Scaler. This doesn’t necessarily mean live data is being collected — but it does mean Scaler will:

Include the asset in the Analytics Portal

Process data for metrics like coverage and intensities

Include it in your monthly active asset count (used for invoicing)

Make it eligible for inclusion in reporting outputs (if separately marked as such)

What does “Inactive” mean?

An Inactive asset is:

Hidden from analytics

Excluded from platform calculations and metrics

Not billed in monthly active asset counts

Automatically excluded from any generated reports

Use this status for assets that are no longer in use, not in scope for reporting, or being held for later activation.

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Note: If an asset needs to be included in a past reporting year (e.g., reporting with like-for-like from 2023–2024), it must still be marked as Active, even if it was sold or decommissioned in 2024. Only active assets can be exported and included in reports.

Key Distinction: “Active in analytics” vs. “Active in reporting outputs”

While only Active in analytics = TRUE assets can be included in reports, the Active in reporting outputs setting is separate. It allows you to decide, which active assets should be included. You must update this toggle before each report generation in order to change which assets are included in a report.

For example, you may have 10 active assets but only include 7 of them in a GRESB submission — depending on reporting boundaries or framework-specific rules.

How to update Active/Inactive status

You can update whether an asset is marked as active or not in two places:

1. In the Platform

Go to: Data Collection Portal → Asset-level view → Overview menu item → Edit (chosen asset) → Asset Characteristics section→ Asset Details tab→ Active in analytics

Select the Yes or No radio button to mark the asset as active/true or inactive/false.

2. In the Scaler Spreadsheet

Go to: Data Collection Portal → Asset-level view → Overview menu item

Select the relevant assets and click Download Scaler Spreadsheet

In the Asset Details sheet, locate the Active in analytics variable

Set the value to TRUE or FALSE as appropriate.