Purpose of this article
This article collects the key updates, guides, and announcements shared via email during the 2026 reporting season. Each entry below captures the content of a single email — revisit any of them at your own pace, or jump straight to the links for webinars, articles, and release notes. Entries are listed in reverse-chronological order (newest first).
April 2026
April 24 — New Reports Portal, webinar recording & GRESB draft reminder
REPORTS PORTAL — NOW LIVE!
Reports has moved out of the Data Collection Portal into its own dedicated portal. This release was introduced deliberately at this stage to support the current reporting phase — report completion, review, and generation — without disrupting ongoing data collection workflows.
What changes:
Reporting is no longer one tool tucked amongst many, but a full workflow with the project-management layer built around it: triage across the whole portfolio, progress tracking per report, structured reviewer gates, and a complete audit trail.
What comes with it:
- Portfolio-wide Data Gaps view & Checklist — every alert across enabled reports in one place. Review Warnings / Check Outliers / Analyse Performance.
- Three-step workflow per report (Prepare data → Optimise → Generate & Save), with progress rings on every report card so you can check status at a glance.
- Asset Breakdown — portfolio-health views on Data Readiness, Data Quality, and Data Reliability (PCAF-aligned, by data source).
- Mark as Final + full Report History audit trail — a team sign-off signal and a complete record of every report generated (draft or final), with timestamps and generator name.
Full walkthrough here — Using the Reports Portal.
WEBINAR RECORDING — REPORTING UI & GRESB WALKTHROUGH
The April 22 reporting webinar is recorded and available below. It walks through the new Reports UI alongside a GRESB submission walkthrough — including Maximum Coverage settings, asset groups, and generation-time choices:
- Passcode:
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Additionally, everything covered in the session is documented in the three articles below:
- Using the Reports Portal — new UI reference.
- 2026 Reporting Guide — During Season — end-to-end workflow from settings check through to final report.
- Completing a GRESB submission using Scaler — GRESB-specific configuration, generation choices, and reporting rules.
KEY TAKEAWAY — GENERATE DRAFT GRESB REPORTS EARLY!
The GRESB Portal remains the final validation point for any submission. As part of your review process, generate a draft GRESB report from Scaler and upload it to the GRESB Portal well ahead of the deadline.
GRESB ESTIMATED DATA OPTION — UP NEXT
Directly control how estimated data flows into the GRESB Asset Spreadsheet, including automatic enforcement of GRESB's 20% rule and an optional linear-extrapolation mode. A full preview of the behaviour is included in the Release Note — GRESB report estimated data option.
April 14 — Reporting webinar (Apr 22), season guides & building-unit clarifications
JOIN OUR REPORTING WEBINAR! — APRIL 22
Join us for a live walkthrough of Scaler's reporting workflow, with a focus on end-to-end GRESB-specific reporting steps - from setup to final submission.
Webinar details:
- Topic: Scaler's Reporting Workflow: UI Walkthrough & GRESB Submission Guide
- When: April 22, 2026 - 4:00 PM CEST | 3:00 PM BST | 10:00 AM EDT
Register here
This session will be recorded and shared. We'd love for this to be interactive - please come with questions!
REPORTING SEASON GUIDES
Two guides to support you through reporting season:
- 2026 Reporting Guide — During Season: Step-by-step guidance for your reporting workflow during the season.
- Completing a GRESB Submission Using Scaler: End-to-end guide for preparing and submitting your GRESB assessment through Scaler.
FOR CLIENTS USING BUILDING UNITS
- Linked Meters — Covered Area: The meter details form displays the total floor area of the linked building units directly below the Covered area field. When a meter is linked to building units, this shows the combined GFA of those units. If the Covered area field is left blank, the system will continue to default to the asset-level GFA for the relevant area type. — Release Notes
- Certifications Clarification: A clarification banner appears on Building Unit Certifications section, confirming these are for internal tracking only and are not included in reports or portfolio-level analytics. To include certifications in reports, add them at the asset level. — Release Notes
KEY FEATURE REFRESHERS
- Template Backward Compatibility & Scaler Spreadsheet update— Release Notes
- Maximum coverage toggle for partial area coverage — Release Notes
- Period lock — Release Notes
For a full list of updates, visit our 2026 Reporting Season Updates page.
April 3 — Spreadsheet v2026.02.02, max coverage toggle, period lock & JV guide
Scaler Spreadsheet & collection portal — April 8
Auto conversion of old Scaler templates will be released on April 8, ensuring your current data collection underway is not disrupted by future updates to the Scaler spreadsheet and feature releases.
- Older templates will be automatically converted to the latest version at upload, with any required updates clearly flagged, highlighting any data that needs to be reviewed before re-upload.
In parallel, a new version of the Scaler spreadsheet will be released on April 8, including several important updates for reporting season — Release Notes.
What's included:
- Updated GRESB certifications aligned to 2026 requirements.
- 17 new refrigerants added to the F-gas list for fugitive emissions tracking.
- Additional template improvements to support current reporting workflows.
These updates will be available in the platform and the new template.
Partial Data Coverage — April 8
For clients reporting to GRESB or similar frameworks with partial data coverage, we are introducing a new feature to replace Scaler’s former "ghost meters" — Release Notes.
This approach introduces maximum coverage toggles, allowing you to define floor area coverage directly, without creating placeholder meters.
What this means:
- No manual creation or maintenance of empty meters
- Faster setup for partially covered assets
- Reduced risk of reporting errors
Data Locking — April 8
Scaler's Period Lock feature allows you to lock data up to a selected reporting period. — Release Notes.
Once locked:
- Data cannot be edited
- Reports remain consistent with platform data
- Audit integrity is preserved
Lock data once data it has been reviewed and submitted.
Joint Venture Assets
For clients reporting on joint venture (JV) assets, we have published a setup and data collection guide for the 2026 reporting season. — Article.
As a reminder:
- This is an interim solution for 2026 reporting
- The current approach requires manual duplication of assets across portfolios
- Care should be taken to maintain consistency across duplicated assets
A dedicated multi-portfolio asset feature is in development and will be released after reporting season, to not interrupt current data collection/reporting.
Archive
Pre-April 2026 updates
March 2026
Scaler Spreadsheet
Export by Report
You can now export the Scaler bulk data import spreadsheet filtered by framework report — so instead of receiving all fields, you only see the fields relevant to the specific report you're working on.
In this first release, the export includes required fields only. A second iteration — covering all optional fields for a given report (e.g. GRESB building measures, risk assessments) — is coming soon.
Support Materials
We're building out guidance to help you use the Scaler spreadsheet effectively:
- How to Use the Scaler Spreadsheet — key rules; read this before starting. Available now.
- Spreadsheet Tutorials — field-by-field walkthroughs, sheet by sheet. Available now.
- Instruction sheet embedded in the export — coming in the next spreadsheet version.
Upcoming Template Version: v2026.02.02
A new spreadsheet version is coming. Not yet released, but you can review all upcoming changes now to prepare:
- Building Measures and Risk Assessments revert to matrix format: one row per asset, one column per type — simpler than the previous entry-based format. Trade-off: only the most recent entry per type is visible in the spreadsheet; use the platform directly for history or to edit individual entries.
- Installation fields renamed: Assembly emissions → Assembly leakage; Disposal emissions → Decommission leakage. Input unit changed from kgCO2e to kg (refrigerant mass). Scaler converts to emissions using the GWP factor for the recorded gas.
- Source field added to Roadmap Measures.
- Certifications: updated options aligned to GRESB 2026.
- Canada Energy Network: province/territory dropdown added.
- F-gas type: 17 new refrigerants added, including natural refrigerants and low-GWP HFO blends.
- New sheet: Upload Rules — explains upload logic and validation behaviour. Reference only, no data entry needed.
GRESB
Ghost Meters Fix — Coming March 2026
For clients with partial data collection coverage: correctly attributing missing floor area in GRESB currently requires setting up ghost meters — meters with zero consumption representing uncollected areas. This is a known pain point.
In March, we are releasing a feature to replace this process. You will be able to flag missing area coverage directly in the platform, and Scaler will handle the correct GRESB reporting logic. Affected clients will be notified before the release.
Asset Groups in the GRESB Spreadsheet
When asset groups are configured in Scaler, the GRESB asset-level spreadsheet now includes a row for each asset group alongside rows for its underlying member assets. This gives you direct visibility into the data for each member asset, and full control over how values are rolled up to the group level.
How it works:
- Download the GRESB asset-level spreadsheet from Data Collection Portal → Portfolio → Asset List.
- Asset group rows and underlying asset rows (highlighted in purple) appear across all relevant tabs (Energy, Building Certifications, Efficiency Measures, etc.).
- Review the underlying asset data, then manually enter the aggregated value for the asset group row — using whichever logic is appropriate (sum, weighted average, qualitative judgement).
- If a formula in the group row references underlying asset rows, copy the calculated value and paste as value only (Ctrl+C → Paste Special → Values) before deleting the underlying rows.
- Delete all purple underlying asset rows across every tab before uploading. Column A flags which rows are underlying assets.
- Upload as normal.
Note: This feature is currently available to Scale licence clients only. Contact your Account Operations representative to enable it. An automated aggregation option is planned for a future release.
GRESB Asset Spreadsheet: Updated to 2026 Format
The GRESB asset spreadsheet export has been updated to the 2026 format. Re-export to get the latest version — which includes all new input fields and changes from GRESB this year, including updates to renewable energy contracts.
Where to find it: Data Collection Portal → Portfolio → Reports → GRESB Spreadsheet
New/Updated GRESB Input Fields
Input-side updates for GRESB 2026 are nearly complete. The last item — updating certification fields to align with 2026 GRESB requirements — will be finalised with the v2026.02.02 spreadsheet release.
Building Measures & Risk Assessments: Matrix Format
The Building Measures and Risk Assessments sheets in the Scaler spreadsheet have reverted to matrix format. Each asset occupies a single row, with measure or assessment types as columns.
This is simpler to complete than the previous entry-based format, which required one row per measure per asset.
Important trade-off: the spreadsheet reflects only the most recent entry for each measure or assessment type. To view the full history, or to edit or delete individual entries, use the platform directly.
Available with the v2026.02.02 spreadsheet release.
Governance Tool: Updated to 2026
The GRESB Governance tool — which allows you to prepare portfolio-level GRESB indicators year-round in Scaler without an API connection to the GRESB portal — has been fully updated for the 2026 assessment, including all updated and newly added development indicators.
Note: these are portfolio-level indicators entered in Scaler, separate from the asset-level fields in your GRESB spreadsheet.
GRESB Scores Dashboard
The GRESB Scores dashboard helps you:
- Identify which assets are contributing least to your GRESB score
- Access aggregated tables for some Tenants & Community, Risk Assessment, and Building Measures indicators — pulling asset-level data from Scaler to help populate portfolio-level indicators in the GRESB portal
Masterclass Recordings — February 2026
Our three live training sessions took place in February. Recordings and highlights:
- Data Collection Masterclass — KB article with highlights. Zoom recording | Passcode: V%j@dU2&
- Reporting Masterclass — KB article with highlights. Zoom recording | Passcode: ^=!7RxSf
- Analytics Masterclass — [LINK: KB article and/or Zoom recording when available]
Canadian Emission Factors
Emission factors from Canada's National Inventory Report have been added to Scaler's default emission factor set, improving accuracy for Canadian assets using location-based methodology.
Action required: For Canadian assets, ensure the Energy Network field is populated with the correct province under Asset Details.
SASB: Fiscal Year Export
The SASB report can now be exported for fiscal years, giving flexibility for organisations whose reporting year does not align to the calendar year.
January 2026
January 27, 2026: Scaler Platform Masterclass Series
Scaler is hosting live training sessions in February 2026 to help you master the platform and streamline your reporting workflow.
Upcoming sessions:
- Data Collection Masterclass — Tuesday, February 10, 2026 | 10:00 AM EST / 4:00 PM CET Deep dive into the Data Collection Portal, meter setup, automations, and new features
- Reporting Masterclass — Thursday, February 12, 2026 | 10:00 AM EST / 4:00 PM CET Complete reporting workflow, GRESB 2026 updates, data validation, and draft generation
- Analytics Masterclass — Wednesday, February 18, 2026 | 10:00 AM EST / 4:00 PM CET Custom dashboards, fiscal year analytics, benchmarking, and portfolio insights
Each session is 60 minutes (45-minute presentation + 15-minute Q&A). Registration details coming soon.
January 16, 2026: GRESB 2026 Asset Spreadsheet Update
GRESB has released the 2026 asset spreadsheet guidance with new data fields, updated validations, and changes to emissions accounting. Scaler is actively updating fields, validations, and export templates to match the new requirements.
What this means for you:
- Scaler's current exports use the 2025 GRESB template format
- You can still draft and prepare your reports, but note they're based on last year's structure
- We'll notify you as soon as the updated 2026 template is ready
January 16, 2026: Portfolio Alerts Dashboard
Scaler has launched a new Portfolio Alerts dashboard in the Data Collection Portal. This tool provides a centralized view of all data quality issues across your portfolio with bulk resolution workflows that streamline the path to 100% data completion.
Where to find it:
Data Collection Portal → Portfolio → Asset List → Alerts tab
Related resources:
January 14, 2026: GHG Accounting Methodology Update
Scaler is updating its greenhouse gas accounting methodology to align with GRESB 2026 and the GHG Protocol's operational control approach.
What's changing:
Emissions from energy consumption and F-gas installations located in landlord-controlled tenant spaces will be reclassified from Scope 3 to Scope 1 and/or Scope 2, depending on the energy subcategory.
Related resources:
January 12, 2026: GRI Report Updates
Scaler has enhanced the GRI report with new data fields, energy-related tags, like-for-like variables, and improved clarity on market-based emissions. These updates expand your GRI reporting to include additional data points required for comprehensive sustainability reporting.
Related resources:
January 6, 2026: Revamped Knowledge Base Launch
Scaler has launched a completely revamped Knowledge Base to make your reporting season truly self-service.
Key features:
- New platform — Search articles with keywords for faster answers
- Expanded content — Many more articles with in-depth guidance across all platform features
- Getting Started section — Dedicated introductory articles for new users
- Better organization — Logical groupings to help you find what you need quickly
Where to access:
Visit the Knowledge Base here.
January 6, 2026: Scaler AI Assistant (Lumi) Launch
Scaler has launched Lumi, an in-platform AI assistant integrated with the Knowledge Base. Use natural language to ask questions and get instant guidance on platform features, data collection workflows, and reporting requirements.
What you get:
- 15 free prompts per month per user
- Contextual answers based on Scaler's Knowledge Base
- Natural language query support
Where to find it:
Look for the AI assistant icon in the platform interface.
Related resources:
December 2025
December 15, 2025: Reporting Pre-Season Kickoff
Get prepared in advance for the 2026 reporting season with Scaler's pre-season checklist. Complete setup tasks now to make data collection smoother later.
What to do now:
- Review your asset portfolio and update property details
- Configure meters and set up consumption tracking
- Set up automations to reduce manual data entry
- Review your emission factors and energy sources
- Prepare your team and assign roles
Related resources: